Make even a short repair visit clear
Describe the visit date, work address and repair. For landlords and property managers, the work address may differ from the billing address. Include any order number in the description.
Agree call-out fees, minimum labour charges and surcharges beforehand. The invoice should reflect that agreement.
Example: replacing a leaking sink trap
| Invoice line | Quantity | Explanation |
|---|---|---|
| Call-out to the agreed address | 1 visit | Agreed call-out fee |
| Find leak and replace trap | 1.5 hours | Labour on site |
| Replacement trap and fittings | 1 set | Parts used |
Use a separate line for an agreed evening surcharge where applicable. factuurmaken adds the amounts; it does not set emergency rates or record an engineer’s arrival.
From an installation quote to a deposit and partial invoices
If a larger replacement is needed, quote its parts and work first. Partial invoices let you request a deposit before ordering materials. For a boiler replacement, for example, agree 30% upfront and 70% on completion. This means you do not have to fund the entire purchase yourself.
Record the instalment split and invoice dates in the quote. Once accepted, partial invoices can be created and sent automatically on those dates. If the installation moves, update the scheduled invoice date too. A deposit and a final instalment count as two separate invoices towards your plan limit.
Prefer to invoice the whole job at once? An accepted quote without instalments can be converted to a single invoice.
Can I automatically schedule maintenance visits?
factuurmaken is not a maintenance planner. A suitable subscription can create recurring invoices for a fixed maintenance agreement. Keep visit scheduling and installation service history elsewhere.