For freelancers

Freelance invoicing: hours, half-days and fixed project fees

One client books two days of your time; another buys a finished result. Your invoice should explain the difference without requiring a new template for every assignment.

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Match the invoice to the assignment

For hourly work, describe the work, period and number of hours. For a fixed fee, describe the agreed deliverable and refer to your quote in the description. Quantities and unit prices in factuurmaken support either approach; you keep your own time records.

Example: editing a newsletter with an extra revision

Invoice line	Quantity	What it explains
September newsletter editing	2 half-days	The agreed work and period
Additional revision after approval	1 round	Work beyond the original assignment
Interview transcription	3 hours	Additional hourly work

Agree additional work with your client before doing it. A clear invoice line explains the charge but does not replace that agreement. Specify whether preparation and meetings are included in your fixed fee.

Keep regular clients organised

An account saves client details and shows outstanding invoices. Update the descriptions and service period for each assignment instead of relying on the text of an old document.

Can I invoice the same amount every month?

For a fixed retainer, use a recurring invoice schedule with a plan that includes that feature. If your hours vary each month, check the actual work before invoicing. A fixed schedule cannot know how many additional hours you worked.

I am a freelancer creating six invoices a month. Which plan fits?

For 6 invoices and 3 quotes a month, Basis is the lowest-priced subscription that fits this example: €2.50 per month excl. VAT.

This plan allows 7 invoices and 7 quotes per billing period.

Limits count invoices and quotes created during your subscription’s billing period, including drafts. Deposits and other instalment invoices count separately. Compare features too if you need additional colleagues or multiple businesses.

Only need individual PDFs without a dashboard? Pay €0.50 per invoice incl. VAT without a subscription. The recommendation above compares subscriptions.

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A good fit if

You combine hourly assignments with fixed project fees
You want extra revisions and additional work to be identifiable
You track time elsewhere and copy totals to your invoice

Not the right choice if

You need a built-in timer, timesheets or project planning
You need automatic timesheet imports from a freelance platform

Where do you want to go next?

See pricing →Invoicing as a self-employed professional →What has to be on an invoice? →

Ready to create an invoice?

Create an invoice now See the packages

User-friendly invoicing from €2.50 per month excl. VAT, cancel any month.