For coaches

Invoicing for coaches: individual sessions and programmes

A single session, a six-session programme or an employer paying the bill: each arrangement needs a clear invoice without including private conversation notes.

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Establish who receives the bill

An individual client may pay personally, while an employer may commission business coaching. Ask for the billing name, address and any purchase reference before starting. Save the paying organisation as the client in factuurmaken.

Keep descriptions focused on the service. A programme name and session date help identify the work; private conversation notes do not belong on an invoice.

Example: a six-session programme

Invoice line	Quantity	Agreement
Career coaching, September–November	1 programme	Six sessions as quoted
Additional coaching session	1 session	Separately agreed extra work

When invoicing a programme as a package, do not also charge for its included sessions as separate lines. That would count the agreed work twice.

Split a programme into instalments

Record the instalment split in your quote, for example at the start and midway through the programme. Choose invoice dates that match your agreement. Invoice dates do not manage your coaching calendar.

Can I automatically invoice the same sessions each month?

Recurring invoices suit fixed amounts and schedules, with a plan that includes the feature. For changing session counts, invoice the actual agreed work. Choose the VAT setting appropriate to your service and circumstances; the job title ‘coach’ alone does not determine it.

I am a coach creating twelve invoices a month. Which plan fits?

For 12 invoices and 2 quotes a month, Pro is the lowest-priced subscription that fits this example: €9.00 per month excl. VAT.

This plan allows 500 invoices and 500 quotes per billing period.

Limits count invoices and quotes created during your subscription’s billing period, including drafts. Deposits and other instalment invoices count separately. Compare features too if you need additional colleagues or multiple businesses.

Only need individual PDFs without a dashboard? Pay €0.50 per invoice incl. VAT without a subscription. The recommendation above compares subscriptions.

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A good fit if

You invoice individual sessions or agreed coaching programmes
Your client sometimes pays personally and sometimes through an employer
You want to split a programme into agreed payment instalments

Not the right choice if

You need client records with session notes or treatment information
You need appointment booking or healthcare claims in the same system

Where do you want to go next?

See pricing →Preparing a programme quote →What has to be on an invoice? →

Ready to create an invoice?

Create an invoice now See the packages

User-friendly invoicing from €2.50 per month excl. VAT, cancel any month.