# Invoicing for coaches: individual sessions and programmes

> Invoice coaching sessions and programmes with clear descriptions. Account for the paying client, instalments and your monthly invoice volume.

URL: https://factuurmaken.nl/en/voor-wie/coach
Last updated: 2026-09-27

A single session, a six-session programme or an employer paying the bill: each arrangement needs a clear invoice without including private conversation notes.

## Establish who receives the bill

An individual client may pay personally, while an employer may commission business coaching. Ask for the billing name, address and any purchase reference before starting. Save the paying organisation as the client in factuurmaken.

Keep descriptions focused on the service. A programme name and session date help identify the work; private conversation notes do not belong on an invoice.

## Example: a six-session programme

| Invoice line                        | Quantity    | Agreement                    |
| ----------------------------------- | ----------- | ---------------------------- |
| Career coaching, September–November | 1 programme | Six sessions as quoted       |
| Additional coaching session         | 1 session   | Separately agreed extra work |

When invoicing a programme as a package, do not also charge for its included sessions as separate lines. That would count the agreed work twice.

## Split a programme into instalments

Record the instalment split in your quote, for example at the start and midway through the programme. Choose invoice dates that match your agreement. Invoice dates do not manage your coaching calendar.

### Can I automatically invoice the same sessions each month?

Recurring invoices suit fixed amounts and schedules, with a plan that includes the feature. For changing session counts, invoice the actual agreed work. Choose the VAT setting appropriate to your service and circumstances; the job title ‘coach’ alone does not determine it.

## A good fit if

- You invoice individual sessions or agreed coaching programmes
- Your client sometimes pays personally and sometimes through an employer
- You want to split a programme into agreed payment instalments

## Not the right choice if

- You need client records with session notes or treatment information
- You need appointment booking or healthcare claims in the same system